PHLpreK FY 2021 Application for Funding
Submission Deadline05/29/2020

FY21 PHLpreK Application and Funding Timeline update

COVID-19 April 20, 2020

Due to the extraordinary circumstances regarding the Novel Coronavirus (COVID-19) outbreak and the impact the business interruption may have on programs when business resumes, the Office of Children and Families (OCF) is modifying the process for awarding seats for FY 21.

FY20 Contracted PHLpreK Locations seeking to continue as PHLpreK Providers in FY21

OCF intends to renew contracts for FY21 for currently contracted PHLpreK locations that are in good standing with DHS, Keystone STARS, and PHLpreK. Information from the Letter of Interest and FY20 compliance monitoring performance data will be utilized to determine the proposed FY21 slot allocation. These locations will not have to submit a full application. If you have already applied, we sincerely appreciate your efforts. Details regarding specific slot awards will be sent at the end of May at which time providers will have an opportunity to indicate their intent to continue as a PHLpreK provider in FY21 and their capacity to accept the proposed slot allocation, either in full or in part.

New Provider Locations seeking to become PHLpreK providers

New provider locations who completed the Letter of Interest and were determined eligible or conditionally eligible to move forward to the full application phase will need to submit an application by May 29, 2020 at 5:00 p.m. in Reviewr. The application data sheet, narrative questions, and criterion will remain the same. Some required uploads have been made optional in the application to accommodate applicants with limited access to documents as a result of  the COVID-19 business interruption. This information will be gathered at a later date for successful applicants. Programs that applied by the original deadline of April 7, 2020 do not need to resubmit another application. The submitted application will be reviewed. All other applicants may begin entering information into Reviewer upon receipt of this announcement. 

All applications submitted by May 29, 2020 will be reviewed to determine a “pre-qualified” pool of potential PHLpreK providers only. Providers determined to be “pre-qualified” will be on a wait list to be considered for slot awards for the FY21 program year and will be awarded a contract only if further reallocation of current FY20 slot allocations is needed or if funds are available for expansion in FY21.

Please refer to the revised timeline below for important changes to dates:

FY2021 PHLpreK Application for Funding Timeline

  • May 27, 2020: Notice of Intent to Award to currently contracted PHLpreK Provider locations
  • May 29, 2020: Application deadline for new provider locations
  • June 26, 2020: Pre-Qualified notifications sent

All awards are contingent on the availability of City funds. The impact of COVID-19 to the application process will continue to be monitored and any updates will be posted to the PHLpreK website:
Application Materials, Questions and Answers, and pre-Application session materials can also be found here:

Additional questions about the FY21 PHLpreK application process can be directed to

Thank you, 

PHLpreK Team 


Selection Criteria

This application is for a competitive bid for grants that will be awarded based on the criteria described below.The Applicant acknowledges this application is strictly for the purpose of gaining knowledge of services and expertise available and is not a commitment or promise of a service award from the Intermediary.If the Intermediary chooses to award a contract, it will be awarded to the Applicant whose proposal is the most advantageous to the City and in the City’s best interest.

Evaluation of this application will be based on written submission, references, interviews, site visits (as needed), and for Providers funded in FY20 performance in PHLpreK will be included.PHMC will base its selection on criteria that include, but are not limited to:

  1. Ability or capacity to meet particular requirements of contract and needs of PHLpreK and those it serves.
  2. Prior experience of Applicant and staff.
  3. Ability to meet the needs of target neighborhoods and special populations. 
  4. Demonstrates integrity and efficiency in business practices.
  5. Benefit of promoting long-term competitive development and allocation of experience to new or small businesses, including those owned by minority or disabled persons or by women.
  6. Ability to use funds with efficacy.
  7. Valid Pennsylvania DHS/PDE License or if not licensed through DHS or PDE, are licensed through accrediting bodies outlined in the Alternative Pathways to STARS Designation  of the Keystone STARS Program Standards (page 18), and have a Keystone STARS designation at the point of application.
  8. Ability to show that the requirements and implications of the program are well-understood.

Determination of eligibility will be provided to each applicant, at the discretion of the City and based on available funds.

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